1. Your Data
1.1 "Your Data" means any information about You which is personally
identifiable, including, without limitation, Your name, address, telephone
number, email address, financial details, Member Name, Password, comments,
profiles, personal descriptions, photos and other information from which You
can be identified and which You may disclose to Us or otherwise via the Site
at any time.
2. When do We collect Your data?
2.1 If You register as a Member, We collect Data when You:
2.1.1 register as a Member;
2.1.2 update Your Member Profile or Settings; and
2.1.3 post an entry on the Site.
2.2 If You otherwise use the Site (whether or not You are a Member), We collect
Your Data from You:
2.2.1 when You make a complaint or enquiry or provide other feedback to
Us;
2.2.2 when You submit an entry to a competition or prize draw;
2.2.3 when You request to be sent a Newsletter;
2.2.4 in monitoring Your communications sent via and use of the Site ensure
and check compliance with the Terms and Conditions of Use or Membership
Terms and Conditions or otherwise as required by law; and
2.2.5 when You disclose Your Data to Us or otherwise through the Site at
any other point.
3. How do We use Your Data:
3.1 We use Your Data to:
3.1.1 monitor, develop and improve the Site, Services and Your experience;
3.1.2 process Your registration as a Member and to process and administer
Your Membership (where appropriate);
3.1.3 process and deal with any complaints or enquiries made by or about
You;
3.1.4 investigate any suspected breach of the Terms and Conditions of Use
or Membership Terms and Conditions (as relevant) made by or otherwise relating
to You and to monitor compliance including by way of checking postings to
the Site, retaining forum or chat room exchanges and using keyword triggers
to investigate usage that may be inappropriate;
3.1.5 where (and only where) requested by You, to send to You and keep
You updated with information by email about existing and new services and
special offers from Us;
3.1.6 where (and only where) requested by You, to send You information
by e-mail about related products or services of selected third parties that
may be of interest to You; and
3.1.7 where you are a prize winner, to publish or otherwise make available
a list of prize winners.
To opt-out of receiving any information pursuant to paragraphs 3.1.5 or
3.1.6, You can:
i. amend Your preferences accordingly in Your Profile or Settings;
ii. use the facility contained in any such communication; or
iii. email us at privacypolicy@outlifestyles.com for www.outlifestyles.com
or privacypolicy@outcommunitypublishing.com for www.outcommunitypublishing.com
stating Your Username and the Site You are registered with (if appropriate)
and who You do not wish to receive further communications from.
4. Will we pass on Your Data to third parties?
4.1 We may pass Your Data to other parties as follows:
4.1.1 Where relevant, (as in www.outlifestyles.com) Your Member Name and
information you voluntarily provide in Your Member profile will be published
on the Members' area of the site and this will be the identity by which
You are known on the Site. Where other Members wish to chat or otherwise
contact You, they will be able to identify You by Your Member Name and any
other information You may yourself disclose via the Site.
4.1.2 To Our employees and agents to administer Your Membership and the
services provided to You or surveys conducted by Us now or in the future.
4.1.3 Some general statistical information about the Site User base, sales
patterns, traffic volumes and related matters may be passed on to reputable
third parties but these details will not include information personally
identifying You. Most surveys do not expressly ask for identification details,
however where they do or where You chose to provide any we may require Our
employees or agents to administer the collection and analysis of the data.
4.1.4 We may disclose Your Data to the police, regulatory bodies or legal
advisers in connection with any alleged criminal offence or suspected breach
of the Terms and Conditions of Use and (where appropriate) Membership Terms
and Conditions by You or otherwise where required by law.
4.2 We do not pass or sell Your Data to third persons for any other purpose
than those set out in 4.1 above. Any marketing under paragraph 3.1.6 is conducted
by Us on behalf of third parties and they do not have any access to Your Data
unless You Yourself choose to contact them.
4.3 Always think carefully before disclosing Your Data or other information
to other Members or otherwise posting Your Data on the Site. It is important
that You are aware that any of Your Data or other information which You disclose
to another Member may then be disclosed on the Site by that Member. As stated
in the Terms and Conditions and disclaimer, We have no responsibility or control
over the contents of communications made between Members.
5. Data Security
5.1 We endeavour to take all reasonable steps to protect Your Data. All the
Data collected by Us is stored on a secure server. The secure server software
encrypts all information You input before it is sent to Us.
6. Cookies
6.1 Cookies are small pieces of information stored by Your browser on Your
computer's hard drive. We use cookies to allow Us to understand who has seen
which pages and advertisements, to determine how frequently particular pages
are visited, to determine the most popular areas of the Site and generally
in order to monitor usage of the Site. Most web browsers automatically accept
cookies, though You do not have to. We do not control the use of cookies by
third parties. If You wish to disable cookies then You can do so by readjusting
Your browser settings although please note that by disabling cookies You may
not be able to register with or use all features of the Site.
6.2 For more information on cookies and how to disable them, You can consult
the information provided by the Interactive Advertising Bureau at www.allaboutcookies.org.
7. Access to and Updating Your Data
7.1 Where You are a Member, You may access and update Your Data contained
in Your Member Account accessed by the "Settings" link. You must
make sure that You update Your Data as soon as possible with any and all relevant
changes.
7.2 If You are not a Member but would like to update Your Data, then please
contact Us at privacypolicy@outlifestyles.com or privacypolicy@outcommunitypublishing.com
setting out Your Username, the Site to which you are registered and the details
that You wish to change.
8. Other links
8.1 Please be aware that the Site may link to other web sites that may be
accessed by You through Our Site. Except for our surveys which are located
on another company’s server, and our Web Shops located on the Café-Shop
servers, we are not responsible for the data policies, content or security
of these other linked web sites. However surveys completed on the server linked
to our website(s), are encrypted before being sent over the Internet and decrypted
at Our end. Except for the Data from our surveys and the slogans we use on
our Web-shop products, we do not have any control over the use to which any
other third parties may put Your Data where You choose to purchase products
or services on sites linked to our sites or otherwise to contact them via
this Site.
9. Transfer Outside the EEA
9.1 This Site is accessible via the Internet and therefore may potentially
be accessed by anyone around the world. Other Members may also be from or
may access the Site from outside the European Economic Area. This means that,
where You post Your Data on the Site, this could be accessed from anywhere
around the world and therefore a transfer of Your Data outside of the European
Economic Area may be deemed to have occurred. You consent to such transfer
of Your Data for and by way of this purpose.
10. Contact Us
10.1 If You have any comments or queries in connection with Our privacy policy,
please contact Us by email at privacypolicy@outlifestyles.com,
or privacypolicy@outcommunitypublishing.com,
stating Your Username, the Site to which You are registered and/or to which
Your complaint relates.